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Barnsley FC

Barnsley FC

Reception and Administration Assistant

Country

Role Type

England

Management

Posting Date

Jan 24, 2023

Role description

Job Purpose:

To provide a friendly and professional level of customer service to all visitors and callers. Offer administrative assistance to all departments as required.

Specific Tasks and Responsibilities to include but not restricted to:

Reception Duties

Meet and greet visitors to the Club
Answer and address all incoming calls
Incoming and outgoing post
Setting up meeting facilities
Production of mail merge emails and letters
Maintaining front door security and reporting any suspicious activity
Respond to all charity and fundraising requests and oversee all donations
Respond to all bucket collection requests and co-ordinate with charity leaders
Process and order all applications for the Oakwell Wall of Fame
Scanning and photocopying documents
Creating and updating spreadsheets

Administration Duties

Scheduling appointments and meeting times and keeping diaries of senior management
Arrange travel for senior management
Take minutes at meetings as and when required
Provide general administration assistance to all departments
General procurement for all departments
Assist the HR manager with recruitment and administration activities

Admin / Team Support:

Ensure Data Protection Policies are upheld and adhered to at all times
Support available from HR and payroll manager, Finance and Operations Director.

Personal Specification:

The ideal candidate will have skills and experience in the following areas: - Essential (E) Desirable (D)

Qualifications / Experience:

Qualified by experience or relevant qualification

Skills / Knowledge:

Maintain an exemplary level of confidentiality (E)
Excellent time management skills (E)
Ability to work to strict deadlines (E)
Ability to work under pressure (E)
Knowledge and use of MS office products (E)
High degree of professionalism (D)
Strong written and verbal communication skills (E)

The document is a guide only and should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation.

Safeguarding

Barnsley Football Club ensure that the best possible staff are recruited based on their merits, abilities, and suitability for the position. We ensure that the Club meets its commitment to safeguarding by promoting the welfare of children and young people by carrying out all necessary pre-employment  checks.

The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups. The DBS decides whether it is suitable for a person to be placed on or removed from a barred list.

Equal Opportunities

Barnsley Football Club ensure that all job applicants are considered equally and consistently. We ensure that no job applicant is treated unfairly on any grounds including race, colour, nationality, ethnic or national origin, religion or religious belief, sex, or sexual orientation, marital or civil partner status, disability or age. Right To Work In UK

Barnsley Football Club ensure that applicants are entitled to work in the UK without approvals and have the appropriate documentation to validate this

To apply, please email.

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