ROLE DESCRIPTION

About the job
JOB TITLE: Pre-Academy Co-ordinator
DEPARTMENT: Recruitment
REPORTING TO: Luke Sharps (Pre-Academy Manager)
LOCATION: Cobham
JOB PURPOSE: - Our Local Recruitment department is driven to continue to recruit the very best local talents and maintain our success in Academy local recruitment. Therefore, we require this senior role to support the Head of Local Recruitment. A Co-ordinator role within the Pre-Academy department to support the Pre-Academy Manager with the management of the Development Centre programme. The post holder will be responsible for supporting and
delivery of the coaching programme.
Contract: 40 hours working across any seven days.


MAIN RESPONSIBILITIES:
• Plan and Deliver the 35 Week Pre-Academy Development Centre Coaching & Games
Programme
• Oversee U6 & U7 Festivals to select the best players
• Ensure that the U7 parents are presented to at key points in the season,
• To evaluate all centres before rebooking facilities Development Centre Programme.
Liaise with all venues that the programme uses to ensure relationship is strong year round.
• Manage and oversee the player database, dealing with new player invites and release procedure for players within the Pre-Academy
• Manage the Pre-Academy Centre Visit feedback forms from the Pre-Academy Coordinator, highlight top players and coach feedback.
• Manage the data submitted inserted by coaches on the Pre-Academy Registers Excel Doc to help with our offer selection process.
• Communicate regularly with scouts regarding players in Pre-Academy Development Centres and players of interest at other clubs
• To identify, manage and recruit the best possible coaches at our Pre-Academy


Development Centres
• Lead Head Coach Meetings and In Service Training events.
• Lead staff reviews with the Pre-Academy Development Centre coaches.
• To promote staff into the academy via the pathway from Pre-Academy as required
• To make sure each centre is run professionally, organised and well managed between Head Coach and Scout Co-Ordinator. Deal with any problems from parents/players that arise.
• Support and Assist on recruiting the best U8 talents in London & South East for Chelsea Football Club, securing all of the talents a registration is offered to.
• Support and assist the U8 off the Pitch Schedule including Key Events, (Mascot, Box, Parents Evening, Christmas, Induction Day)
• Regularly feedback to Pre-Academy Manager, Head of Pre-Academy, Head of Local Recruitment & Head of Youth Development about best players and coaches and scouts in the Pre-Academy.


PERFORMANCE BEHAVIOURS:
• Demonstrate personal drive and initiative to anticipate and develop solutions to ongoing challenges within scouting and recruitment
• Excellent communication skills to ensure that all stakeholders are able to be effective in their delivery of department objectives
• Understand clearly who needs to know what and when related to a high-pressure, high-performance sporting environment
• Persuasively communicate with others to gain support and ‘buy in’ for ideas
• Role modelling excellent behaviour and support autonomy that motivates team members to perform beyond expectations
• Inspire others to succeed by having a clear understanding and belief in your own and others’ capability to succeed for the benefit of Chelsea FC
• Being solution focussed identify options and look at issues from a variety of perspectives, listening to others, before determining the best solution and making a decision


KEY RELATIONSHIPS:
• Head of Youth Development
• Head of Youth Recruitment
• Head of Local Recruitment
• Academy Manager
• Head of Pre-Academy
• Pre-Academy Co-ordinator
• Pre-Academy Head Coaches
• Pre-Academy Coaches
• Local Scouts
• U8 Coaching Staff
• U9-U14 Co-Ordinator
• Club doctors


CONTINUED PROFESSIONAL DEVELOPMENT:
• Fulfil the Clubs mandatory CPD obligations
• In addition to the Club mandatory CPD requirements you will maintain a Personal Development Plan to include wider development in leadership and personal growth
• Lead by example and promote a culture of continual professional development and learning throughout the Recruitment and Scouting Team,
• Regularly update your Continual Professional Development area on the Clubs Learning Management System – Blue Learn


DO THE RIGHT THING (Our Expectations):
• To demonstrate and live by the club’s values; Here to Win, Be Brave, Do the Right Thing, Play Your Part, Many Teams, One Club and Proud to Be Chelsea
• To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
• To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
• To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead
• To report any misconduct or suspected misconduct to the HR Department


HERE TO WIN (Measures of Performance):
• Quality of players selected for Under 8 Advanced Group.
• Number of players who sign for other academies from Pre-Academy programme
• Quality of players and teams within the academy (retain/release)
• Quality of coaching programme within Pre-Academy Development Centre’s
• Maintain effective communication with scouting teams and Management Group.
• Compliance with all regulations and club policies.


PROUD TO BE CHELSEA (Person Specification):
Experience
• Experience of an elite performance environment with particular understanding of dealing with high performing teams and individuals
• Have previously worked across a diverse group of stakeholders – experience delivering on guidance from senior management and leading a team of staff.
• Experience using high level presentation skills, both verbal and written, to communicate information and data to support critical decision making.
• Confident in using different systems and developing processes.
• Three years of coaching experience within the relevant age groups in an Pre-Academy/Academy environment.
• Previous experience of line managing staff in a coaching environment
• Three years’ experience recruiting players in a Pre-Academy environment.


Skills and Behaviours:
• Outstanding communicator both verbal and written across a diverse set of stakeholders and team members.
• Ability to translate an outcome strategy to operational tactics to deliver on the guidance of senior management.
• Ability to prepare data reports for senior management to update on the progress of the
players within the Pre-Academy.
• Emotional intelligence and empathy to lead a remote global workforce.
• Highly skilled in using MS office.
• Ability to effectively manage staff relationships.
• Excellent organisational and time management skills.


Chelsea FC and the Foundation is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate.
This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.