ROLE DESCRIPTION

About the job
BACKGROUND
Rangers Football Club, formed in 1872, is one of the world’s longest established and most successful clubs, having won 55 League titles, 34 Scottish Cups, 28 League Cups and the European Cup Winners’ Cup in 1972. This collection of titles and cups makes Rangers the most successful club in the world, and it is currently the 9th strongest football brand according to the YouGov UK Brand Index.

Playing at the 50,987 seat Ibrox Stadium and benefitting from the world-class 37-acre training facility, the club has been a dominant force in Scottish football for decades. The club benefits from a famously loyal support and the high volume of season tickets is the foundation of the top 19 best attendances in Europe. It is estimated that Rangers has a global fanbase of 4m, half of which reside in the UK.


JOB TITLE: People & Culture Assistant

REPORTING LINE: Head of People & Culture

DEPARTMENT: People & Culture

LOCATIONS: Ibrox Stadium

CONTRACT: Full time, Fixed Term

THE ROLE
An opportunity has arisen to join the Club as a People & Culture Assistant. You will support the People & Culture department with effective and efficient administration and will provide first line support to line managers across the business. This will include areas such as recruitment, onboarding, talent (identification and development) performance management, absence management, employee communications and employee relations.


You will have a minimum of two years of experience working in a fast-paced administrative/HR Assistant role. You should have excellent Microsoft Office skills particularly in Excel and you will be quick to learn new systems and processes.

KEY RESPONSIBILITIES
Providing first line advice to departments with recruitment, induction, Talent (identification and development) performance management, absence management, Employee communications, DE&I, & Employee relations.
Supporting with recruitment processes for various roles simultaneously, this will involve obtaining appropriate sign-off, creating/proofreading job adverts, placing adverts on relevant channels, corresponding with applicants, creating job-specific scoring documents, and arranging interviews.
Ensuring all Child Wellbeing & Protection documents and training are completed prior to employment for relevant roles, in line with SFA requirements.
Ensuring the spreadsheet used to track recruitment and relevant documentation required for the SFA audit is always up to date by closely monitoring expiry dates of all logged documents.
Completing and processing pre-employment checks, including, right to work checks and references.
Creating and issuing contracts of employment, consultancy agreements, volunteer agreements, contract amendments, probationary letters, training agreements, leaver references, and other letters as required.
Monitoring the Recruitment inbox, answering recruitment-related queries and escalating as required.
Monitoring the HR inbox, answering queries and escalating as required.
Running and developing reports as required to support the department’s use of data to assist with decision making.
Administering and issuing monthly/quarterly management reports, holiday reports, recruitment reports as and when required.
Ensure current recruitment spreadsheet is up to date at all times and weekly reports are sent to the CEO, CFO and HoP&C.
Deliver HR inductions to new starts across the Club.
Support Head of People & Culture with project work as and when required
General correspondence and responding to a varied nature of queries.
Organising and maintaining personnel records.
Updating the HR system with changes when required.
Maintaining HR process notes with any relevant changes.
Scanning and filing documents.
Taking and typing meeting notes as required.
Training & Development – support and administration
Performance Review – support and administration.
Absence Management – support and administration.
All other HR administrative support and related duties as required.

THE CANDIDATE
The candidate attributes include:
You will have a minimum of two years fast paced HR administration/HR Assistant experience, covering some of the responsibilities of this position.
Demonstrable and excellent Microsoft Word and Excel skills.
An ability to process data with accuracy both on excel, word and within relevant electronic filing systems.
Experience or the ability to deal with highly confidential information.

Your similar previous experience will have equipped you with the following:
An exceptional standard of communication skills, both verbal and written, which you will demonstrate through your application and the recruitment process.
Excellent methods of organising and prioritising your workload.
The drive and ability to see tasks through to completion.
High level of attention to detail.
Experience and ability of working to deadlines.
Excellent time management skills

LATEST CLOSING DATE: 20th June 2024



Please note, we may close vacancies early where we receive significant numbers of applications, so don’t delay!

EQUALITY & INCLUSION

At Rangers Football Club we are ambitious about diversity and inclusion. If you’ve got the right skills for the job, we want to hear from you. We encourage applications from the right candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.

Rangers Football Club also welcomes applications from suitably qualified members of the armed forces family.

GENERAL INFORMATION

The candidate must keep up to date with new methods and undertake any necessary internal or external training sessions in accordance with Club Policies and Procedures.