Role description
Position: Executive Assistant to the General Manager
Reports to:General Manager
Job Summary:
FC Cincinnati is searching for an experienced, reliable, and task-oriented Executive Assistant. This role will support the General Manager and work directly with the Head Coach, technical staff, and internal and external stakeholders (including the Club ownership) on the General Manager behalf for general communications and meeting preparation and coordination. The position will be responsible for performing a variety of administrative duties including the oversight of the Mercy Health Training Center office management, small event and meeting management, and other tasks as assigned. This role requires confidentiality and the ability to work independently with sound judgment and a sense of urgency. The ideal candidate is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.
What You’ll Do:
Represent the organization by welcoming the General Manager visitors to Mercy Health Training Center and TQL Stadium, reviewing Club correspondence, arranging corporate functions, and answering questions and meeting requests directed to the General Manager
Manage the General Manager very active professional and personal calendar, schedule meetings and speaking engagements, and coordinate travel arrangements while exercising discretion in committing the General Manager time and evaluating needs
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations in a timely manner
Complete projects and special assignments as directed by the General Manager and his deputies by working to establish objectives, determining priorities, managing time, and being flexible as necessary
Enhance General Manager and Club's reputation by having a consistent professional presentation in all settings and correspondence
Serve as the main point of contact for the technical staff at TQL Stadium for MLS home matches and other stadium events including, but not limited to, managing the technical staff and player guest lists for post-game Tunnel Club access, coordinating the Player Family Room and special guest visits, and other technical staff game-day requests related to hospitality
Identify and collaboratively implement process improvements when necessary
Manage and protect highly confidential information on a daily basis
Prepare internal and external business documents, communications, and create executive presentations for delivery by the General Manager
Implement and maintain a system for regularly recording expenses (including expense reports), filing papers, and keeping the General Manager organized
Serve as administrative gatekeeper for the General Manager
Oversee Mercy Health Training Center inventory and stock levels of office supplies and place orders as necessary while also being cognizant of financial budgets
Serve as a liaison between Mercy Health Training Center, Downtown Office, and TQL Stadium
Collaborate with the technical staff to coordinate club events, projects, and special assignments
Ability to work outside of regular business hours including but not limited to weekends and holidays as required by the FCC game schedule, special events, and projects
What you will need:
Travel logistics, scheduling, presentation creation, meeting management, client relationships, strong written and verbal communication, general administrative skills
Excellent organization skills, follow through and judgment
Positive “make it happen” attitude
Ability to handle sensitive matters with tact and diplomacy
Proven ability to multitask in a fast-paced working environment, make decisions under pressure and prioritize tasks while remaining meticulous with details
Strong computer and research skills, flexibility, excellent interpersonal abilities, and project coordination experience
High-level administrative support skills and the ability to work well with all levels of ownership, internal management and staff, and outside clients and vendors
Strong Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)
What you will bring:
Positive “Make it happen” attitude
Bachelor Degree preferred
5+ years of experience as an executive assistant
Proactive; detail and deadline-oriented multitasker
Ability to anticipate needs, prioritize tasks and make decisions under pressure
Executive calendar management and organizational skills
Excellent oral and written communication skills
An innovative approach and willingness to contribute creative solutions to problems as they arise
High level of maturity and integrity with sensitive and/or confidential information
Why You'll Love FCC:
Generous paid time off including vacation, personal, sick, and holiday time
Medical, Dental, Vision, Life Insurance, 401k plan with company match
Short-Term Long-Term Disability Insurance
Maternity Paternity Leave and Family Building Benefit
Employee Assistance Program and free subscription to the Calm App
Discount off merchandise in the FCC team store
Community volunteer opportunities
Professional development and frequent team building opportunities
Employee recognition programs and referral programs
Opportunity for complimentary staff tickets to home FC Cincinnati matches
About FC Cincinnati:
FC Cincinnati is a Major League Soccer team playing at TQL Stadium in Cincinnati, Ohio. Originally founded in 2015 by Carl H. Lindner III and Co-CEO Jeff Berding, FCC began play in the United Soccer League (USL) in 2016. FCC entered MLS as the 24th team in 2019. The club wide and diverse ownership group is led by controlling owner Lindner III; as well as managing owners Meg Whitman and Dr. Griff Harsh; Scott Farmer; and George Joseph. FC Cincinnati opened the club privately funded, 26,000-seat soccer-specific TQL Stadium in the West End neighborhood of Cincinnati in 2021, a venue which has won numerous global awards including the World Football Summit Best Venue 2022 in Madrid and the 2022 Prix Versailles World Title in the Sports Category in Paris, France. The club earned its first MLS Cup Playoffs berth in 2022, advancing to the Eastern Conference semifinal as the no. 5 seed. The club won the 2018 USL Regular-Season Championship in record-setting fashion and earned postseason berths in all three of its USL seasons. In 2017, FC Cincinnati also advanced to the semifinals of the Lamar Hunt U.S. Open Cup, a run that included victories over two MLS squads.
FC Cincinnati is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
