This position is responsible for providing strong administrative support to the CEO. Acting as a trusted point of contact, this position manages complex calendars across multiple executives and time zones, coordinating internal and external meetings, managing complex travel plans & associated expenses, creating key email communications, memos, and presentations, and supporting critical projects and initiatives. Also, this role provides support to the CEO with board of directors activities.
A successful candidate is a strong communicator, detail-oriented, with the ability to problem solve, make judgment calls, understands the soccer landscape, and moves quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a key.
Understands business model and strategy, leverages business acumen and project management skills to support the chief executive with priorities and deliverables.
Understands the ebbs and flows of business to anticipate chief executive's needs and leverages process management skills to prioritize according to business priorities.
Demonstrates confidentiality while managing leaders' emails and implements appropriate sharing of sensitive information.
Provide organizational and administrative support to CEO, including correspondence, phone screening, filing, corporate organization, travel arrangements, expense tracking and processing, ticket orders and maintaining calendars.
Coordinate, schedule and support events, meetings, entertainment activities, and logistics – including scheduling appropriate facilities – for various meetings.
Act as day-of-event point of contact for meetings to ensure seamless execution/delivery of objectives.
Establish strong working relationships with executive leadership, the Assistant to Board President, and other stakeholders throughout the organization.
Coordinate speaking engagements and create any necessary presentation materials.
Support, collaborate on and/or lead cross-functional initiatives and projects as identified by the CEO.
Assist in the transactional management of budgeting and expense monitoring as needed.
Assist other members of the senior executive leadership team as needed.
Assist with personal scheduling and travel as needed.
5-7 years experience supporting the most senior executive(s) in an organization.
Demonstrated ability to maintain confidentiality.
Demonstrated interpersonal and team building skills among all organizational levels.
Demonstrated fluency on Microsoft Word, Outlook, Excel and Power Point.
Demonstrated communication and writing skills.
Demonstrated ability to work in an organized manner and manage time efficiently and effectively.
Ability to work non-standard hours, including nights, weekends and occasional travel for annual meetings
Fast responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
Independent worker, with strong judgment and ability to problem solve and make decisions quickly
Discreet with the ability to maintain confidential information
Prior experience working in the sports industry, non-profit, or national governing body.
Bachelor's degree in Communications, Business, or related field.
Problem solving and on-the-spot troubleshooting expertise.
Poise and professional presence.
Fluency both verbal and written in Spanish, or another language
U.S. Soccer has mandated the Covid-19 vaccine and is requiring all staff to be fully vaccinated at the start of employment