North Carolina State University

Coordinator, Sports Programs

North Carolina State University


North Carolina

Role Type

Closing Date

Est. Start Date


Jul 30, 2021

Role description

$43,000 - $45,000 a year
Job Type
Full Job Description
Posting Number

Internal Recruitment

Working Title
Coordinator, Sports Programs

Anticipated Hiring Range

Work Schedule
9:00AM - 6:00PM; regular evening and weekends as needed

Job Location
Raleigh, NC

Wellness and Recreation

About the Department
NC State Wellness and Recreation empowers the Wolfpack community to thrive. Together, we explore and grow in these six elements of wellness: purpose, financial, physical, emotional, social and community. We value movement and inspire behaviors that improve health and well-being. Our programs, services and facilities enhance academic success by assisting students in developing skills and resilience needed for college and beyond. Our mission is to inspire a culture of wellness by providing premier, innovative and inclusive programs, services and facilities that promote healthy, active lifestyles to enhance student success.

Essential Job Duties
NC State University is seeking an energetic, innovative, student-centered leader for the position of Coordinator, Sports Programs. We seek an individual with proven leadership experience capable of working as part of a fast-paced, results-oriented team. The candidate will empower student staff to create world-class wellness and recreation programs that promote and enhance student success inside and outside of the classroom. This position reports to the Assistant Director, Sports Programs. The Coordinator, Sports Programs will provide leadership and manage the NC State Wellness and Recreation Club Sports and Intramural Sports programs. This position provides significant teaching and training of students and oversees risk management, scheduling, and budgeting for the programs. Independently makes decisions and exceptions about standard operating procedures and guidelines — including managing club allocation process, participant eligibility, sport rules, and ejection procedures. The candidate will ensure all programs operate within required risk management procedures and will oversee the implementation of safety standards.

Specific Responsibilities include:
Provides leadership and directs the Intramural Sports Programming (i.e. flag football, soccer, volleyball, basketball, softball, table tennis, badminton, etc.), which has over 7,100 unique participants and over 45,000 contact hours. Independently manage day-to-day operations that include staffing, scheduling leagues, tournaments and special events, registration, equipment maintenance and replacement, and inventory control. Develop, implement, and update standard operating procedures and guidelines. Work directly with University Risk Manager to ensure proper university and department risk management procedures are followed for Intramural Sports programming.
Responsible for all aspects of supervision (hiring, disciplining, terminating, performance evaluations) of more than 75 student Program Assistants, Supervisors, Evaluators, Officials and Scorekeepers (equivalent to more than 20 FTE). Facilitate training, mentoring, and continuing education opportunities for staff. Responsible for managing time cards and bi-weekly payroll for respective student staff. Provide expert on-site supervision of staff.
Provides leadership and advises the Club Sports Program, which includes more than 1,600 unique participants and 110,000 contact hours annually. Independently manage day-to-day operations that include staffing, scheduling practice, tournaments and special events. Work directly with University Risk Manager to ensure proper university and department risk management procedures are followed for Club Sports. This includes ensuring athletic training services are available for high-risk sports.
Independently makes decisions and exceptions about standard operating procedures and guidelines.
Responsible for an operating budget of $240k annually, including revenue expectations more than $10k. Responsible for managing Club Sports allocation process and a sustainable fee structure that includes personnel costs, forfeit fees, sport equipment replacement plan, etc.
Research, negotiate and obtain agreements and associated fees for external sports programming and outreach within and outside the university community.
Serve as department liaison to a select number of Club Sports organizations. Advise and mentor Club Sports Council members, respective club officers, and club members.
Develop and instruct the Club Officer Leadership Training and Development program. Specific topics include: risk management, travel guidelines, event planning, purchasing policies and guidelines, facility scheduling, recruitment, and documentation requirements.
Provides consultation and expert advice on best practices, industry trends and emerging issues to Assistant Director, Sports Programs and Wellness and Recreation leadership.
Resolve conflicts and grievances within the area of responsibility. Develop and execute anon-going customer service training program to ensure goals, objectives and outcomes are met.
Plan and assess short and long term business objectives and goals for Intramural Sports program and Club Sports program to determine satisfaction levels, areas of improvement and potential sectors to target among staff and participants. Participate in overall department assessment and goal planning.
Assist with the development and execution of marketing strategies for Sports Programs, services and special events.
Direct and assist in the implementation of special events, certification workshops and conferences.

Other Responsibilities
Assist as needed in all required departmental functions.

Minimum Education and Experience
Master’s degree in recreation, sports management, higher education administration or a related field. If in progress; must be completed within 90 days of hire.
At least two years of experience with intramural sports and/or club sports program planning and implementation in a collegiate recreation environment. This may include a graduate assistantship or two years of professional internship.

Other Required Qualifications
Demonstrated ability to work autonomously with initiative, critical and creative thinking;
Demonstrated ability to collaborate, develop partnerships and work effectively as a member of a fast-paced, results-oriented team;
Demonstrated knowledge of national trends and best practices in sports programming;
Demonstrated knowledge of theories and practices in promoting student development and learning;
Excellent written and verbal communication skills;
Demonstrated experience organizing and developing leaders through practical application and learning;
Demonstrated success managing, supervising, and mentoring student employees;
Demonstrated integrity, ethics, and commitment to diversity and inclusion;
Commitment to promoting healthy, active lifestyles.

Preferred Qualifications

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants
Please provide contact information for three professional references.

Position Number

Position Type
EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

12 Month Recurring

Mandatory Designation - Adverse Weather
Mandatory - Adverse Weather

Mandatory Designation - Emergency Events
Mandatory - Medical Emergencies

Is this position partially or fully funded on ARRA stimulus monies?

Department ID
244040 - Wellness and Recreation

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
North Carolina State University