Scottish Womens Football is looking for a driven, enthusiastic and organised Club Competitions Coordinator to support key elements of the womens and girls game. This is an exciting role for someone who loves a fast-paced environment, is a skilled administrator and wants to make a real difference to girls and womens football in Scotland. While we would love hear from anyone who feels they have what it takes, we would really like you to have a proven record in a similar or administrative role.
DESCRIPTION: The job holder will support the co-ordination, planning and preparation of SWF competitions, in particular SWFs Championship, Football League and Highlands League competitions and undertake the key administrative processes underpinning these competitions.
This is a key role for SWF with a clear focus on supporting the organisations top tier competition.
The role will also involve supporting the growing number of youth competitions and providing critical administrative support across the organisation.
Provide administrative support as required to the Chief Executive Officer and the Club Competitions team on the planning, preparation and implementation of all key programmes of competition and Events including:
o Senior Youth Scottish Cup Competitions
o Championship Leagues and all senior league competitions
o Senior Youth League Cup Competitions o SWPL Promotional Events
o National Academy Programme and cup competitions
To process club affiliations as required and keep appropriate records
To process all player registrations as required and keep appropriate records
To process all friendly requests
To create and maintain contact databases for all SWF clubs, officials and players
Support the Club Competitions team to organise and prepare for Strong Quality Growth/Policy Working Group Committees by preparing papers and recording minutes
To support the Child Wellbeing and Protection Officer in the processing of PVG applications, CWPO regional networks and with secretariat for the safeguarding panel
To deal with enquiries via e-mail, telephone and forwarding where appropriate, as well as signposting to other relevant personnel
Provide general administrative support to improve and implement processes and procedures
Any other reasonable duties as delegated from time to time commensurate with salary
PERSON SPECIFICATION: QUALIFICATIONS:
Must demonstrate appropriate level of literacy and numeracy. At least 3 SCQF Level 4/5 awards (including English) or equivalent
Proven experience in an administrative role. Sports industry experience is not required but would be beneficial.
SKILLS, KNOWLEDGE ABILITIES:
Experience in an office environment, demonstrating excellent office administration skills and experience in providing a broad range of support to a large range of jobholders
Experience in using IT and recent technologies including using MS Office packages (e.g. Word and Excel etc) with a strong ability to understand and learn new software and administrative procedures
Able to competently use email and the internet
Experience of dealing with members of the public and working in a customer focused environment dealing with a wide range of enquiries
Strong Communication Skills (written oral)
Dynamic and happy to work on own initiative and as part of a team
Ability to manage conflicting demands and prioritise tasks
Ability to remain calm and professional under pressure
Flexible and adaptable approach
Passionate about driving womens and girls football forward
Eager to improve processes and make a difference
Willingness to work evenings and weekends on occasion as required
Closing date is 5pm 1 st June . Due to the high number of anticipated applicants, it will not be possible to get back to everyone to let them know if they will be invited to interview. All successful applicants will be contacted within two weeks of the closing date.