Birmingham City FC

Birmingham City FC

Assistant Academy Secretary


Role Type



Posting Date

Jun 3, 2022

Role description

An exciting opportunity to join Birmingham City Football Club. This role will be supporting the Academy Club Secretary and Operations Team and will be an integral part of day to day running of this department.

Coordination of all transport requirements for players, staff and trialists, including local, national and international transport.
Matchday coordination of Academy fixtures (U7-U18), at Wast Hills Training Ground on Saturdays and Sundays as required.
Liaising with the Club Health Safety Manager as required.
Coordination of Academy drivers in line with policies, procedures and rules.
Planning the weekly schedule for Academy drivers and communicating this effectively.
Maintaining records required for compliance with legal and Club regulations.
Any other duties commensurate with the grade and falling within the scope of the post, as requested by the Academy Director, Academy Operations Manager or Academy Secretary

Provide administrative assistance to the Academy Secretary and Academy Operations Manager to effectively run the Academy programme.
Responsibility for minutes for Operations/Administration departmental meetings.
Management of Host Family administration and expenses.
Manage staff player files on the Academy SharePoint folder.
Manage the PMA report process across the Academy age groups and support players, parents and staff with PMA queries.
Management of the purchase ordering system (PO) and associated invoices.
Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate.
Update Academy website with news, fixture information and locations where appropriate.
Responsibility for all Academy wide correspondence to parents and carers.

Essential Requirements

Educated to degree level or equivalent

Desirable Requirements

Masters in Sport Management.
Valid Driving Licence.

Knowledge and Skills
Essential Requirements​

Experience working within administration / operations.
Experience leading a team within administration / operations.
Experience working within an elite setting / Academy system.
Experience / knowledge of the EPPP.

Desirable Requirements

Experience of working with football regulations.
Experience / knowledge of the PMA system.
Experience organising events.

Person Specification

A genuine team player.
Highly effective communication and organisational skills.
A hardworking and enthusiastic individual.
Displays a high level of confidentiality.
Trustworthy and adherence to codes of conduct and ethics.
Flexibility with working hours required to meet demands of the role.
Empathy with young people and their challenges.

Application closing date:​Due to the urgency of filling this vacancy, suitable candidates will be interviewed as and when they apply and the role will be closed as soon as a suitable candidate has been sourced.

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