ROLE DESCRIPTION

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details
Basis
Full Time
Region
Enfield
Job category/type
Academy
Date posted
06/08/2024
Job reference
REQ00000590
Job description
Founded in 1882, Tottenham Hotspur Football Club is an English Premier League Club, based in North London.



Led by the late great Bill Nicholson, the Club became the first in England to win the League and FA Cup Double in 1961, and the first in the UK to win a European Trophy two years later. Spurs has since been home to some of the game’s great entertainers, including Jimmy Greaves, Glenn Hoddle, Paul Gascoigne, David Ginola, Gareth Bale, Heung-Min Son and Harry Kane.



In April 2019, the Club opened an iconic new stadium that sits at the heart of a £1billion sport-led regeneration of North Tottenham. The stadium is the largest football club stadium in London and is a multi-use venue with the ability to host a variety of events 365 days a year, including NFL, boxing, rugby, concerts, and other major events, plus visitor attractions including Stadium Tours and the Dare Skywalk.



The stadium development scheme has to date created more than 4,000 new jobs for local people, with circa £300m pumped into the local economy each year.



Tottenham Hotspur has:

A clear strategy to develop talent from within its Academy, showcased by a strong track record of Academy players graduating to the first-team squad.
A £100m state-of-the-art Training Centre that supports the Club’s ambition to attract, develop and retain the best talent.
Commercial partnerships with globally recognised brands including AIA Group Limited (AIA), one of the world’s leading providers of life insurance services, and Nike, the world’s leading sports footwear and apparel company.
A commitment to minimizing its environmental impact across Club operations, being named as the greenest in the Premier League for the past three years. Tottenham Hotspur is a signatory of the UN Sports for Climate Action Framework, committing to halve carbon emissions by 2030 and become net zero carbon by 2040.
An award-winning Foundation that is renowned for creating opportunities to help enhance the lives of people in its local community through education, employment, health, and social inclusion programmes.
JOB PURPOSE:
To support the operations and logistics of the Academy Recruitment department. The Academy Recruitment Administrator is responsible for overseeing the daily administration of the Recruitment Department. They are responsible for ensuring all trialists registrations are completed in full compliance with PLYD rules. They support the Head of Academy recruitment with tracking the deployment of scouts, managing scout reports, and ensuring all travel and accommodation provisions remain in budget.

KEY RESPONSIBILITIES
Send and manage fixture responses/requests for Scouts.
Co-ordinate Scout ticket requests U9-U18.
Track Scouts fixture coverage across the course of the season.
Liaise with Scouts regarding game confirmations and changes to games.
Co-ordinate travel for national Scouts
Booking Scouts’ accommodation, travel and logistics; maintain accurate financial records and tracking against budget throughout the season.
Support the Academy Operations & Administration department with new Schoolboy registrations.
Support the Head of Academy Operations & Administration and the Club Football Secretary with new Scholar signings.
Coordinate and attend Recruitment departmental meetings; ensuring accurate minutes are recorded and distributed.
Support the Operations & Administration department with CPD records for Recruitment
Coordinate Recruitment CPD
Liaise with the HR department to ensure all Scouts have appropriate DBS and safer recruitment checks.
Support the Operations & Administration department with maintaining personnel files for Recruitment staff.
Ensure all club Recruitment staff and part-time scouts are registered on PL CPS intranet system.
Assist the Head of Academy Recruitment with budget planning and tracking.
Complete all trial related paperwork for incoming trialists, ensuring full compliance with PL YD Rules and clear internal comms to the MDT on trialist whereabouts.
Assisting with kit and business cards, onboarding for Academy recruitment
Ensuring accurate tracking of trialist ensuring full compliance with PL YD Rules and clear internal comms to the MDT on trialist whereabouts.
Oversee the administration and logistics of trialist inductions, reviews and feedback timelines.
PERSON SPECIFICATION


QUALIFICATIONS

Essential

Educated to GCSE level, minimum grade 7 in English & Math (or equivalent)
Desirable

Educated to degree level
SKILLS & EXPERIENCE

Minimum of two years in an administrative role within an elite sports organisation or similar environment.
Ability to plan and organise schedules, meetings and take formal minutes.
Experience of working under pressure and to tight deadlines in a fast-paced office environment.
Highly developed communication and interpersonal skills.
Excellent organisational and time management skills.
Excellent IT skills, including Outlook and Excel.
PERSONAL ATTRIBUTES

Proactive, flexible, trustworthy, dependable and reliable
A skilled communicator and a relationship builder.
Meticulous attention to detail.
A good team player, but also able to work autonomously.
Ability to form and maintain appropriate relationships and personal boundaries with children and young people.
Safeguarding is fundamental to the success in all that we do. Successful candidates are to be reminded they would be subject to various background, DBS and reference checks for this role.



Tottenham Hotspur Football Club welcomes applications from anyone regardless of age, disability, race, or ethnic and national origins, religion or belief, or sexual orientation.