AFC Bournemouth

AFC Bournemouth

Academy Operations & Administration Assistant


Role Type



Posting Date

Jun 1, 2022

Role description

We are recruiting for an academy operations and administration assistant to join us at AFC Bournemouth.

Title:Academy Operations Administration AssistantReports to:Academy ManagerLocation:Various (Academy office, academy training venues)Contract Type:Full-time (35 hours per week across seven days)Salary:Dependant on experience
To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA. To be responsible for the organisation of all U9-U15 Fixtures. You will be expected to attend fixtures.
Main duties

Ensure all U9-U15 trialist/player paperwork is completed assign players to systems.
Track PRS cards and any lost or damaged to charge parents.
Obtain permission for trialists from parent clubs exercising 7-day approach and permission letters.
Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures.
Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility.
Collate and send player distance appeals where applicable.
Manage the Performance Management Application (PMA).

Fixtures (U9-U15)

Arrange all Schoolboy Games Programme fixtures, sending out match confirmations, organising transport, timings, locations and pick-up list, match officials, squad list and organise each team to have the correct kit for the fixture.


Assist with obtaining staff paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting.
Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally.
Update all databases: TNA, Oak SCR, CPS SRS, Staff Files Soft Copy and T:Drive virtual filing.
Keep a log of all staff absence requests and holiday entitlement.
Communicate with any staff who need badges/DBSs renewing before expiry.

Professional Game Academy Audit Company (PGAAC)

Ensure all Safeguarding and Health and Safety policies are clear, in date and transparent for audit.
Track and record fire safety logbook in the office and maintain COVID procedures.


First point of contact for the Academy, responsive for all Academy phone calls.
Periodically conduct facility checks to ensure for any issues, especially prior to fixtures.
Manage damage log and liaise with maintenance to get fixed.
Liaise with the Premier League on the Health Safety Audit.
Manage the Academy visitor requests, ensure the policy is properly followed.
Be available for either Saturday or Sunday, dependent on rota for matchday co- ordination.
Minute any meetings deemed relevant by Academy Manager.
Assist with the kit management for the Academy.

Key competencies/Required Qualifications

Degree in Sport Field or Business Management field.
Experience of working in elite sports.
Full driving license.
Up to date FA Safeguarding Children certificate.
Prior to commencement, an Enhanced DBS will be required.

Person specification
The Clubs values are at the core of its staff behaviour and how they approach everything they do, therefore we are looking for someone is honest, inclusive, kind, hardworking, loyal, and respectful.
Staff benefits
In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

Free onsite parking.
Season ticket and allocation of complimentary/purchased tickets.
Subsidised lunches and complimentary healthy snacks throughout the day.
Discounts at the club Superstore.
Contribution towards eye tests and glasses.
Discounts and benefits from partners and local businesses.
Club pension Life Assurance Scheme.
Employee Assistance Programme (EAP) by Health Assured.
Paid parental leave (bank of five days per year).
Christmas Party and other social events throughout the year run by our club social team.
Paid volunteer opportunities (2 days per year).
Paid days leave on your birthday.

AFC Bournemouth is a family and community club. We strive to deliver a professional, friendly, and welcoming approach in all areas of the club. With a small backroom operation, you will be joining a tight knit group who pride themselves on hard work, passion, and togetherness.

Application deadline: Sunday 12th June 2022.

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