Tottenham Hotspur FC

Tottenham Hotspur FC

Academy Administrator – Maternity Cover


Role Type



Posting Date

Oct 28, 2022

Role description

Founded in 1882, Tottenham Hotspur Football Club is an English Premier League Club, based in North London, with a global following of millions.

Led by the late great Bill Nicholson, the Club became the first in England to win the League and FA Cup Double in 1961, and the first in the UK to win a European Trophy two years later. Spurs has since been home to some of the game’s great entertainers, including Jimmy Greaves, Glenn Hoddle, Paul Gascoigne, David Ginola, Gareth Bale, Heung-Min Son and Harry Kane.

In April 2019, the Club opened an iconic new stadium that sits at the heart of a £1billion sport-led regeneration of North Tottenham. The stadium is the largest football club stadium in London and is a multi-use venue with the ability to host a variety of events 365 days a year, including NFL, boxing, rugby, concerts and other major events, plus visitor attractions including Stadium Tours and the Dare Skywalk.

The stadium development scheme has to date created more than 4,000 new jobs for local people, with circa £300m pumped into the local economy each year.

Tottenham Hotspur has:

A clear strategy to develop talent from within its Academy, showcased by a strong track record of Academy players graduating to the first-team squad.
A £100m state-of-the-art Training Centre that supports the Club’s ambition to attract, develop and retain the best talent.
Commercial partnerships with globally-recognised brands including AIA Group Limited (AIA), one of the world's leading providers of life insurance services, and Nike, the world’s leading sports footwear and apparel company
A commitment to minimizing its environmental impact across Club operations, being named as the greenest in the Premier League for the past three years. Tottenham Hotspur is a signatory of the UN Sports for Climate Action Framework, committing to halve carbon emissions by 2030 and become net zero carbon by 2040
An award-winning Foundation that is renowned for creating opportunities to help enhance the lives of people in its local community through education, employment, health and social inclusion programmes

The Club operates out of multiple sites, including a world class Training Centre in Enfield where all the First Team and the Academy’s training and coaching activities occur, and where the Academy department is based.

The Club is seeking a fixed-term, maternity cover for its Academy Administrator to run its U9-U15 Games Programme, and ensure that record keeping of key documentation that underpins its work is kept up-to-date, including staff qualifications, safeguarding, travel, finance, HR and player database management.

The position is full-time, and the successful candidate will be part of a small, highly integrated team where teamwork and flexibility are vital to ensure the smooth running of the department in a fast-paced industry where last minute changes are common due to the nature of the activity.

Tottenham Hotspur Football Club welcomes applications from anyone regardless of age, disability, race, colour or ethnic and national origins, religion or belief, or sexual orientation.


To run the U9-U15 Games Programme and ensure Academy records are kept up-to-date to comply with company policy, Premier League rules and statutory requirements.

Key Responsibilities

Organise the U9-U15 games programme (confirming fixtures, updating fixture information on PMA, liaising with coaches on additional fixtures, receive incoming scouting requests)
Coordinate Academy Tours as assigned by Academy Operations Manager
Work on projects to enhance/streamline the daily functions of the Academy (e.g. design, delivery and configuration of new stakeholder portal to communicate internally with parents, players and Academy staff)
Training staff to use new systems (e.g. PMA, MS Teams) or enhance staff knowledge of systems
Administer the player and staff databases, making sure staff qualifications are kept in date, and player records are current.
Communicate with parents regarding Academy schedule changes, personal details updates, and any other parental enquiries.
Process finance documents (i.e. invoices, expense claims, purchase orders and time sheets) to ensure the Academy meets its financial obligations in a timely manner.
Support the Academy Manager and Academy Operations Manager with the department’s HR function, i.e. process applications, issue contracts, uniform, staff ID and business cards for new starters.
Monitor Academy email inbox and re-direct general enquiries
The role holder will also be required to take on new tasks from time-to-time as instructed by the Academy Operations Manager

Personal Attributes

Thinks ahead, generates innovative ideas
Values & respects others, builds relationships, collaborates
Gets things done, delivers to highest of standards, takes responsibility
Approachable person with ability to deal with day to day issues on own initiative
Effective time management and planning skills
Ability to manage upwards to ensure deadlines are met, e.g. securing signatures on finance documents to meet payroll deadlines
Good attention to detail employing thorough working practices

Skills & Experience

Effective communication skills with both internal and external stakeholders
Previous experience within an administrative role within a similar function
Proficient IT user – in particular with Microsoft Excel and Word
Experience of working with young people (8-21 year-olds) and adults
Experience of working to deadlines in a high pressure environment
Experience of working with web-based databases

Safeguarding is fundamental to the success in all that we do. Successful candidates are subject to an enhanced DBS check with child’s barred list.

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