Bristol Rovers FC

Bristol Rovers FC

Academy Administrator & Player Care


Role Type



Posting Date

Jun 22, 2022

Role description

Reports to:;Academy Manager
Hours of Work:;Full Time

Overall Purpose of Job:;;The Academy Administrator Player Care is a multi-skilled role that requires a sound understanding and awareness of EFL Academy processes and procedures. The post holder will support the Academy’s delivery of operational support services, working closely with key stakeholders, both internally and externally, to drive forward the Academy and Club’s aspirations to gain EPPP Category status.
Main Responsibilities
Support the Academy’s delivery of administrative, player care, operational, logistical and other support services
Act as the point of contact between the Academy and the English Football League/Football Association for administrative and operational matters
Oversee all processes in relation to administrative, registration and regulatory requirements with the English Football League, and FA, and to liaise closely with the Club Secretary to ensure that all governance is compliant
To liaise closely with the Academy Manager, Head of Recruitment, the Club Secretary, and the Head of Coaching in respect to all matters relating to the recruitment, registration and release of Academy players ensuring that the Club/EFL/FA guidelines and protocols are adhered to.
Arrange and coordinate all Academy fixtures and tours, including dealing with opposition clubs, and arranging catering/transportation/accommodation/kit/administration/equipment/Scouts if required
Ensure match officials are organised for all fixtures across all relevant age groups
Maintain databases and filing system for Academy players, Scholars and Staff
Assist Academy Staff to ensure players and their parents receive an appropriate induction on entry to the Academy programme and communicate with parents on academy matters
Administrative requirements of the EPPP process across the Player Performance Pathway, and to liaise with Academy management to ensure that KPI Performance Targets are adhered to
Communication distribution to Academy players, and their parents/guardians
Arrange team meetings, take minutes and action points
In collaboration with the Academy Designated Safeguarding Player Care Officer:

develop a understanding of the Academy Players welfare needs
develop and deliver a player care package in support of our players U9 -U18
resolve Academy welfare and safeguarding issues

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