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Birmingham City FC

Birmingham City FC

Academy (Girls) Operations Executive


posting Date

role Type



Nov 7, 2023


About the job
Term: 2-year Fixed Term Contract
Department: BCWFC
Location: Wast Hills Training Ground
Salary: Competitive​
Hours of Work: ​Hours are set to meet the needs of the business but are a minimum of 37.5 hours per week.
Application closing date: ​Due to the urgency of filling this vacancy, suitable candidates will be interviewed as and when they apply and the role will be closed as soon as a suitable candidate has been sourced.


Support the general day-to-day requirements of Birmingham City Women FC Academy teams (Under 21s to Under 10s).
Undertake all administration duties to ensure the smooth running of the Academy teams, including match day and fixture organisation, coordination of all training/match day venues and communications with all players/parents/staff.
To maintain efficiency and ensure compliance for BCWFC Academy teams with all governing body rules and regulations (i.e. Football Association, PGAAC).
Monitor the renewal of staff qualifications, onboarding of new staff as well as ensuring timesheets are submitted in conjunction with the Club's HR and Finance departments.
To support the Club Operations Manager, Academy Managers, and General Manager, with additional administrative support as required.
To be responsible for updating and managing schedules.
Assist the Kit Manager to ensure all Academy players and staff have the appropriate kit and equipment to operate effectively.
Co-ordinate department meetings and events such as staff, player or parent workshops, player review meetings, trips and tours, parent representative meetings and end-of-season award evenings.
Oversee the management of all football administration for BCWFC Academy teams, including player registrations, squad cap, and to ensure completion of all data on iFas or equivalent platform.
Be present at training and matchdays as required.
Manage the administration process and support the delivery of the department's player recruitment process through the management of all trialists and annual trials.
To produce and manage all key Academy information, documentation and statistics.
To ensure compliance with all the Policies and Procedures contained within the Staff Handbook, paying particular regard to the Equal Opportunities Policy and Health & Safety Policy and procedures at all times.
To represent the Employer, Birmingham City Women FC in a professional manner at all times.
Any other duties as deemed necessary by your Line Manager or Head of Department.
Essential Requirements
GCSE (or equivalent) at grade C or above in both Maths and English or qualified by relevant experience
A full driving licence and access to a vehicle
Desirable Requirements​
Sport related or business management degree.
Knowledge and Skills
Essential Requirements​
Ability to work under pressure and deadlines whilst being able to prioritise workloads in a timely fashion.
Must be able to demonstrate excellent administration skills.
Project management skills: the ability to take ownership of projects and see them through to completion.
Demonstrable skills and abilities in an Executive PA or Executive Admin capacity.
Excellent IT skills including the use of MS Office (Word, Excel, PowerPoint), Intranet/Web/Internet and Microsoft Outlook.
Ability to apply attention to detail, to ensure that information is recorded, monitored and analysed appropriately.
Ability to organise and administer events.
Demonstrable ability of successful meeting servicing with the ability to prepare agendas, papers and minutes.
Ability to provide oral and written information clearly and concisely and able to understand and explain maters arising in own area of work.
Ability to contribute to internal and external networks, actively seeking to build productive relationships, share information and ideas and improve working practices.
Excellent verbal and written communication skills.
Must adhere to confidentiality and data protection procedures at all times.
Desirable Requirements​
Sports/ Football Development experience.
Experience of working in Women’s football
Knowledge and understanding of The Football Association
Personal Requirements

Flexible approach to working hours including a willingness to work evening and weekends.
Ability to actively contribute to, lead and be part of a successful team.
Proactive and reliable.
Enthusiastic, confident and helpful nature.
Terms of Appointment ​
37.5 hours per week.
20 days annual leave (rising by 1 day per completed year of service, up to a maximum of 25 days, plus 8 statutory bank holidays).
6-month probation period.

Birmingham City FC is an equal opportunities and Disability Confident employer and welcomes applications from all sectors of the Community. We will consider applications solely based on merit regardless of gender, race, marital status, age, nationality, ethnic or national origins, disability, sexual orientation, political or religious belief, background, or family circumstance.
Birmingham City FC promotes a diverse and inclusive working environment, and we welcome applications from all individuals in society. If you have any particular requirements or need us to make any adjustments to our recruitment or interview process, please mention this in your application.
All candidates are required to complete our Equality, Diversity & Inclusion Recruitment Survey using the following link: The survey will take approximately 1 minute to complete, is completely voluntary and you can respond with “prefer not to say” to any questions that you do not feel comfortable in answering. All responses will remain anonymous, and we will use the information collected to review our recruitment processes and ensure we continue to encourage a diverse and inclusive working environment to help us achieve our equality objectives.

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