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AFC Bournemouth

AFC Bournemouth

Academy Operations & Administration Assistant


Role Type



Posting Date

Jan 16, 2023

Role description

A vacancy is now available within the AFC Bournemouth academy operations team.

Title: Academy Operations Administration Assistant
Reports to: Academy Manager
Location: Various (academy office, academy training venues)
Contract Type: Full Time (35 Hours per week across 7 days)
Pay: Dependant on experience
About AFC Bournemouth
AFC Bournemouth is a family and community club. We strive to deliver a professional, friendly and welcoming approach in all areas of the club. With a small backroom operation, you will be joining a tight-knit group who pride themselves on hard work, passion, and togetherness.
Main duties
To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA. To be responsible for the organisation of all U9-U15 Fixtures. You will be expected to attend fixtures.
Ensure all U9-U15 trialist/player paperwork is completed assign players to systems
Track PRS cards and any lost or damaged to charge parents
Obtain permission for trialists from parent clubs exercising 7-day approach and permission letters
Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures
Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility
Collate and send player distance appeals where applicable
Manage the Performance Management Application (PMA)
Fixtures (U9-U15)
Arrange all Schoolboy Games Programme fixtures, sending out match confirmations, organising transport, timings, locations and pick-up list, match officials, squad list and organise each team to have the correct kit for the fixture
Assist with obtaining Staff paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting
Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally
Update all databases: TNA, Oak SCR, CPS SRS, Staff Files Soft Copy and T:Drive virtual filing
Keep a log of all staff absence requests and holiday entitlement
Communicate with any staff who need badges/DBS’s renewing before expiry
Professional Game Academy Audit Company (PGAAC)
Ensure all Safeguarding and Health and Safety policies are clear, in date and transparent for audit
Track and record fire safety logbook in the office and maintain COVID procedures
First point of contact for the Academy, responsive for all Academy phone calls
Periodically conduct facility checks to ensure for any issues, especially prior to fixtures
Manage ‘damage log’ and liaise with maintenance to get fixed
Liaise with the Premier League on the Health Safety Audit
Manage the Academy visitor requests, ensure the policy is properly followed
Be available for either Saturday or Sunday, dependent on rota for match day co-ordination
Minute any meetings deemed relevant by Academy Manager
Assist with the kit management for the Academy
Key competencies 
Required qualifications: 
Degree in Sport Field or Business Management field
Experience of working in elite sports
Full driving license
Up to date FA Safeguarding Children certificate
Prior to commencement, an Enhanced DBS will be required
Person specification
The club’s values are at the core of its staff behaviour and how they approach everything they do, therefore we are looking for someone is honest, inclusive, kind, hardworking, loyal, and respectful.
Staff benefits
In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:
Free onsite parking
Season ticket and allocation of complimentary/purchased tickets
Subsidised lunches and complimentary healthy snacks throughout the day
Discounts at the club superstore
Contribution towards eye tests and glasses
Discounts and benefits from partners and local businesses
Club pension and Life Assurance Scheme
Employee Assistance Programme (EAP) by Health Assured
Paid parental leave (bank of 5 days per year)
Discounts and benefits from partners and local businesses.
Christmas party, End of Season Awards and other social events throughout the year run by our Club Social Team
Paid volunteer opportunities (2 days per year)
Paid days leave on your birthday
How to apply
To apply, please email CV and Cover Letter to by Wednesday 25th January 2023.
AFC Bournemouth is an equal opportunities employer and ensures that staff and volunteers are able to achieve their full potential. AFC Bournemouth values the diversity of its workforce and welcomes applications from all sectors of the community (Equality Act 2010).
We actively encourage applications from women, and individuals from ethnically diverse communities.
For further information on accessibility within the stadium please click here.
AFC Bournemouth is committed to protecting all children, young persons, and adults at risk in its
Care or attending its premises and expects all staff and volunteers to share the same commitment.
For all positions where a DBS check is required, an offer of employment will be subject to receipt of satisfactory disclosure at the appropriate level.
Any and all potential agreements, relationships or commitments that could be considered a conflict of interest should be disclosed upon application to this vacancy by emailing You will also be asked whether you have any conflicts to disclose upon receipt of your application.
Satisfactory references will be required for all positions, your eligibility to work with the club will be subject to receiving appropriate referencing.
We strive to create a positive and safe environment and ensure all who interact with the club feel safe, protected, and heard.

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